UCSD Students - Refund Policy

Refund Schedule

Refunds of 100% of the per unit course fee are given up to the end of the first week of Session I (July 7) & Session II (August 8). Calendar

For Special Session courses, refer to the Special Session calendar for details.

Automatic Cancellation of Course Enrollment
You must pay all fees by the fee deadline or your enrollment in all courses will be cancelled.  This cancellation of enrollment process opens seats for other students to enroll and allows time for instructors to plan for instruction. Students are notified via email if they are cancelled for non-payment. If there is a waitlist for a course, you will be placed on the waitlist.

If you are a financial aid student, you will not be automatically dropped for nonpayment. You must drop by withdrawing from your courses. If you forget to drop unwanted courses, you may receive a grade of "F" for non-attendance, and to avoid being billed for the courses.

Non-UCSD students will be notified at the email address provided on their on-line application. UCSD students will be notified through their UCSD email account. Students are responsible for checking their email on a regular basis.

  Payment deadline
Session I and Special Session June 11
Session II July 9

Special Session (Non-five week courses)
Students enrolled in non-five week courses should carefully observe the deadlines listed on the Session I, Session II calendars. Deadlines for courses in Special Session vary by course.

Refunds
Refunds are only available for dropped courses dropped during the first week of Sessions I & II, and prorated for Special Session courses.

To request a refund, students must contact Student Business Services.  Refunds take 2-4 weeks. A check will be mailed to the mailing address for visiting students on your application.

Current UCSD students, eligible for a refund, will have a credit posted towards their Fall 2008 account.

Any outstanding charges owed to the University must be paid before a refund can be issued. 

Exceptions to refund policy and late fees
If a student applies for a refund after the 100% refund period and/or requests an exception to the late fees, requests are only approved if the request meets one of the following criteria:

  1. Death in the family
    • Death certificate is required upon submitting an Undergraduate Student Petition.
  2. Personal Medical Emergency
    • Medical documentation is required upon submitting an Undergraduate Student Petition. Documentation should state dates the student was/is under care and that student could not attend class as a result of the condition.
  3. Deployment Orders
    • Official Deployment Orders are required upon submitting an Undergraduate Student Petition.
  4. University Administrative Error
    • A letter from the administrative department stating responsibility for error is required upon submitting an Undergraduate Student Petition.

If your request meets the criteria, please submit documentation and written request to:
Summer Session, 9500 Gilman Drive #0079, La Jolla, CA 92093-0079.  
Fax number (858) 822-2619.

If the request does not meet the criteria listed above your request will not be approved.  Students are not eligible for refunds of courses for which they have received a grade.  If you are in the process of petitioning for a grade removal, you must complete that process prior to applying for a refund.

The request for a change to your academic record has a one-year limit. After one year has passed, no request for a change to your academic record, including adding or dropping a course or change of grading option, will be considered.